Resources for Health Insurance Portability and Accountability Act (HIPAA)

Data Governance:Corporate Messaging Governance

www.dmreview.com

For many organizations, email messaging serves as the primary means of communication and dissemination of corporate records, both internally and externally. With ever-expanding volumes of email content coupled with the clear and present danger of electronic mail abuse, the challenges that corporate and IT executives face with their current email messaging infrastructures are daunting. Although email governance now has raised visibility in all competitive corporations, the focus is often myopic and fails to properly set forth authoritative archiving rules for corporate records.

While corporate diligence on improper email etiquette is high (via quarantines and restricted content lists), the risks of weak email retention policies may not be properly addressed or understood. Well-founded email archiving and retention policies will lend more credibility and robustness to numerous corporate governance and compliance initiatives. In addition to the most visible regulatory mandates such as Sarbanes-Oxley and HIPAA, recent state-level legislation may require the retention of email for prescribed periods of time, serving up a host of new compliance challenges, with laws differing by state and industry.

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